We at Drury (“we”, “us” or “our”) respect your privacy.
For the purpose of this policy, to the extent any of the following entities process your personal information, each will be considered a “data controller” of your personal information:
PURPOSE OF THIS POLICY
This Policy explains our approach to any personal information that we might collect from you using this website (the “Site”) and in other situations or interactions with us, and the purposes for which we process your personal information. This Policy also sets out your rights in respect of our processing of your personal information.
This Policy will inform you of the nature of the personal information about you that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it or otherwise cease processing it for a special purpose. This Policy is intended to assist you in making informed decisions when using the Site.
This Policy complies with the standards set by Regulation (EU) 2016/79 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).
TYPE OF INFORMATION WE COLLECT
Personal information is information that identifies you as an individual. Categories of personal information we collect includes:
- contact information (e.g. name, physical address, telephone number, email address),
- information about your interests or affiliations
- information for hiring and human resources (e.g. employment and education history, work eligibility status, date of birth, financial account information, government-issued identification information), and
- any additional information you submit to us.
WAYS OF OBTAINING PERSONAL INFORMATION
We may collect and receive your personal information using different methods:
Personal information you provide to us. You may give us your personal information directly. This will be the case when, for example, you contact us with enquiries, complete forms on our Site or in hard copy or participate in a survey, subscribe to receive our marketing communications or provide feedback to us otherwise through your interactions with us.
Personal information received from third parties. From time to time, we will receive personal information about you from third parties. Such third parties may include analytics providers, payment providers, hotel and transport providers and third parties that provide technical services to us so that we can operate our Site and provide our services.
Publicly available Personal information. From time to time we may collect personal
information about you from publicly available sources or media reports or personal information about you that you or a third party may make publicly available to us (for example through speaking at events or publishing articles or other news stories).
HOW WE USE PERSONAL INFORMATION
Our primary goal in collecting personal information from you is to:
- verify your identity,
- provide our services to clients;
- help us improve our products and services and develop and market new products and services,
- carry out requests made by you to us,
- investigate or settle inquiries or disputes,
- comply with any applicable law, court order, other judicial process, or the requirements of a regulator,
- enforce our agreements with you,
- protect the rights, property or safety of us or third parties, including our other clients and users of the Site,
- provide support for the provision of our Services, and
- use as otherwise required or permitted by law.
USES OF PERSONAL INFORMATION COLLECTED THROUGH THIS SITE
The following describes how we use personal information that we collect through this Site:
- Client information.
Information we collect with respect to our clients and potential clients is used to enable us to respond to client requests, to administer client accounts with us, to conduct credit checks, and to verify and carry out Financial transactions for payments made to us.
- Media and informational inquiries.
We may collect information for interviews requests, for media questions, or requests for information about our company. We may also provide you with the opportunity to sign up for newsletters or to receive copies of blogs and other information that we make available. Contact information may be requested in each case, together with details of other personal information that is relevant to these inquiries. This information is used in order to enable us to respond to your requests or media requests.
- Career Opportunities.
Potential employees and service providers may provide us with information to send out about and apply for career opportunities, including by providing resumes and other related information.
This information is used to enable us to review applications, respond to these requests, and to make hiring decisions.
The information you provide to us may be archived or stored periodically by us according to our standard backup processes and our document retention policy.
OTHER USES OF PERSONAL INFORMATION
We may also collect information in other contexts other than this Site as described above. That information may be used in the manner described above and in other ways, such as:
- Surveys and voting.
We may collect personal information from you via surveys or voting polls. Participation is voluntary and you will have the opportunity to decide whether or not to disclose information. At times, you may have to register to vote or to take part in a survey. We would use that information to report the results of the survey or vote.
We may conduct promotions, contests or giveaways, which may require that you register to enter. We collect personal information from you in order to conduct the promotion, contest orgiveaway and to deliver prizes or notices. Participation in these events and providing us with your information is voluntary.
- Industry information.
We collect, and maintain data bases containing, information about journalists, talent, social media influencers, social media users and other professionals in the public relations, news or media industry collected by us or by our trusted third party media analytics service providers. Such information may include an individual’s name, business contact details, professional interests. This information may be information that is voluntarily supplied to us by those individuals through our Site or in other situations (such as public speaking events), or information that is public or available in third party databases or via third party content platforms (including social media platforms). Further we may collect and/or review other available news stories and other journalistic content including content made available through public news sites and social media sites to understand what people are saying about us and our clients. We use this information to provide our services to our clients including ensuring we and our clients are fully up to speed on public opinion in any particular area and are fully briefed when it comes to dealing with the press. We may also use this information for our own internal administrative and promotional purposes.. We make efforts to minimize the use of this information to that which is strictly necessary for our legitimate business interests.
- Interactive areas.
We may provide interactive areas, such as message boards, chat rooms or other forums. Participation in these areas by users is voluntary. We discourage you from submitting any information that may identify you personally when participating in these areas. Use of these public areas is not secure and we cannot ensure that your information will be protected.
- Marketing communications.
We may carry out marketing activities using your personal information. We may send marketing information to you by mail or email. We may also provide you with information about media and public relations events. It may be necessary to mention the purpose of other marketing communications at the point that we collect that information. We send this information and materials to you where you have consented to receive such information or materials, where we have another lawful basis to do so to the extent required by law.
- Receipt of services.
If we have engaged you or the organisation you represent to provide us with products or services (for example, if you or the organisation you represent provide us with services such as IT support or financial advice), we will collect and process your personal information in order to manage our relationship with you or the organisation you represent, to receive products and services from you or the organisation you represent and, where relevant, to provide our Services to others.
- Business administration and legal compliance
We may use your personal information for the following business administration and legal compliance purposes:
- to comply with our legal obligations;
- to enforce our legal rights;
- to protect the rights of third parties; and
- in connection with a business transition such as a merger, reorganisation, acquisition by another company, or sale of all or a portion of our assets.
PARTIES WE SHARE YOUR INFORMATION WITH
We may share your personal information with any of with our agents, partners, clients or contractors or professional advisers or government or regulatory bodies for the following purposes: (a) provide our services to clients or otherwise receive assistance in processing transactions; (b) fulfilment of requests for information, receiving and sending communications, updating marketing lists, analysing data; (c) provision of IT and other support or internal administrative business services; or (d) to facilitate the operation and effective management of our group of businesses, where it is in our legitimate interests and we have concluded these are not overridden by your rights (including dealing with any client matters that require escalation); (e) comply with a legal obligation or in connection with a legal claim or dispute or to otherwise protect our legal rights; and (f) assistance in other ancillary to the operation of tasks, from time to time. Our agents, partners and contractors will only use your information to the extent necessary to perform their functions.
We will not sell your personal information to other companies and we will not share it with other companies for them to use without your consent, except in the circumstances listed above or in connection with the sale or merger of Drury.
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you,
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests,
- Where you have consented to a certain use of your personal information, or Where we need to comply with a legal or regulatory obligation
To the extent permitted under applicable laws, we will also process, transfer, disclose, and preserve personal information when we have a good faith belief that doing so is necessary.
In circumstances where we rely on consent we will ask for your consent at the point of collection. Where we intend to further process your personal information, we may contact you to seek your consent for new purposes.
Where your personal information is completely anonymised, we do not require a legal basis to
use it as the personal information will no longer constitute personal information that is regulated under data protection laws. However, our collection and use of such anonymised personal information may be subject to other laws where your consent is required.
Please see the next section for information relating to our legal basis for using personal information for marketing purposes.
USE OF DATA FOR MARKETING PURPOSES
We may use your personal information to form a view on what we think you may want or need, or what may be of interest to you. We may provide you with marketing information about our products and services we feel may interest you:
- if you have given your consent to receiving marketing material from us at the point we collected your information, where required by law, or
- otherwise in our legitimate interests provided these interests do not override your right to object to such communications. In those cases, we believe that we have a legitimate interest in sending you marketing communications to provide you with the very best service we can and to optimize the benefits you receive from our business transactions with you.
We strive to provide you with opt out choices regarding your personal information uses, particularly around marketing and advertising. To see how you can opt out of marketing communications, please see the section entitled CHOICES AND MEANS.
We will get your express opt-in consent before we share your personal information with any company outside of Drury and its related businesses for its marketing purposes.
COLLECTION FROM THIRD PARTIES
We also collect personal information about you from various third parties and public sources. We reserve the right to supplement your personal information with information we gather from other sources which may include information we gather from online and online services.
PERSONAL INFORMATION OF CHILDREN
We do not intend to or knowingly collect personal information from children.
If you are a parent or guardian who has discovered that your child has submitted his or her personal information without your permission or consent, we will take reasonable steps to remove that information from the Company database at your request.
All of our employees and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of the personal information of all users of our services.
Information regarding job applications is encrypted and transmitted in a secure way. We employ a security technology known as a secure-socket-layer (“SSL”) to protect the transmission of critical account information to the site.
YOUR DATA PROTECTION RIGHTS
You have the right under certain circumstances:
- To see the personal information we hold about you,
- Request your data be corrected or erased where appropriate,
- To restrict the processing of your personal information while we investigate your concern,
- Where processing is based on your consent, to receive your personal information in a commonly used electronic format, or ask that we move your personal information in that format to another provider, where your request relates to the data that you gave us directly and where technically possible, and
- To object to your personal information being processed where we are relying on our or a third party’s legitimate interest to do so or for the purpose of direct marketing,
- To withdraw your consent at any time when processing relies upon consent.
Data subjects have the right to be provided with information as to the nature of the personal information we store or process about them, and to request deletion or amendments. These requests can be made verbally or in writing at our contact information provided in the section below entitled ENFORCEMENT RIGHTS AND MECHANISMS. We will respond within one month to such requests.
If access is denied, data subjects have the right to be informed about the reasons for denial. Data subjects may use the dispute resolution described in the section entitled ENFORCEMENT RIGHTS AND MECHANISMS, as well dispute resolution available through a competent regulatory body or authority. We will handle, in a transparent and timely manner, any internal dispute resolution procedure relating to the collection and processing of personal information.
If any information is inaccurate or incomplete, a data subject may request that data be amended. It is every person’s responsibility to provide us with accurate personal information and to inform us of any changes (e.g. new home address or change of name).
If a data subject demonstrates that the purpose for which the data is being processed is no longer legal or appropriate, the data will be deleted, unless applicable law requires otherwise.
To exercise these rights, please contact us using the information provided in the following section of this Policy.
CHOICES AND MEANS
We generally offer you the opportunity to choose whether your personal information may be (a) disclosed to third-party controllers, or (b) used for a purpose that is materially different from the purposes for which the information was originally collected or subsequently authorized by you. We obtain opt-in consent for certain uses and disclosures of sensitive data. Unless we offer you an appropriate choice, we use personal information only for purposes that are materially the same as those indicated in this Policy. To exercise your choices you may contact us as indicated in this Policy.
To opt-out of any further use of your personal data or from any future promotional or marketing communications or any other communications from us, you should send a request to us at the contact information in the section immediately below containing our contact details. We will process your request within a reasonable time after receipt. Please note that if you opt out in this manner, certain aspects of this Site may no longer be available to you.
We may share personal information with our affiliates and subsidiaries as described above under PARTIES WE SHARE YOUR INFORMATION WITH. We may disclose personal information without offering an opportunity to opt out, and may be required to disclose such information (a) to third- party processors we have retained to perform services on our behalf and pursuant to our instructions, (b) if we are required to do so by law or legal process, or (c) in response to lawful requests from public authorities, including to meet national security, public interest or law enforcement requirements. We also reserve the right to transfer personal information in the event of an audit or if we are sold or we transfer all or a portion of our business or assets (including in the event of a merger, acquisition, joint venture, reorganization, dissolution or liquidation).
Guidelines relating to the collection and/or processing of personal information will, where in conflict, be superseded by the terms of this Policy. No other internal policy that conflicts with this Policy shall be applicable with respect to the protection of personal information handled by us in the EU. We encourage you to review this Policy periodically to be informed of how we use your personal information.
1st Floor Westmoreland House Ranelagh
Dublin 6 DO6 RX46
Tel: +353 1 260 5000